- \n
- New User template<\/a> (xls spreadsheet)<\/li>\n<\/ul>\n
Bulk adding new users to Moodle (or a Moodle course)<\/h2>\n
- \n
- Download the Upload New User\u00a0<\/em>template from above in the\u00a0Resources<\/em> section.<\/li>\n
- Fill in the spreadsheet with all your users – the yellow fields are the ones you need to worry about. The first line is filled in as an example – you can delete it.\n
- \n
- course01<\/strong> – the shortcode of the course you want to add the user to (some examples: 2017e2_PsyMedBlk or 2018w4_RADT401).<\/li>\n
- username<\/strong> – this is the user’s University of Otago username.<\/li>\n
- firstname<\/strong> – this is the user’s first name.<\/li>\n
- lastname<\/strong> – this is the user’s last name.<\/li>\n
- email\u00a0<\/strong>– this is the user’s University of Otago email address.<\/li>\n
- city<\/strong> – this is the user’s city (not compulsory).<\/li>\n<\/ol>\n<\/li>\n
- Save the spreadsheet.<\/li>\n
- Email the spreadsheet to med.moodle@otago.ac.nz<\/a> with your request.<\/li>\n<\/ol>\n
Adding\/removing existing users to a course<\/h2>\n
Note – not all users have the capability\u00a0to add or remove users.<\/em><\/p>\n
- \n
- Log into Moodle and navigate to your course.<\/li>\n
- Select Participants\u00a0<\/em>from the top of your course (just below the course title).<\/li>\n
- This will show you a list of all the users in your course and their roles (if you can’t see your users make sure\u00a0Enrolled Users\u00a0<\/em>is selected from the drop down menu at the top left of the area).<\/li>\n
- To add a user click\u00a0Enrol users\u00a0<\/em>in the top right of the page.\n
- \n
- Search for a user (if you can’t find them check they are not already in the course, if they’re not in the course then they do not have a Moodle account and will need to be added by an eLearning Facilitator).<\/li>\n
- Pick what role (level of access) you’re going to give them.<\/li>\n
- Click\u00a0Enrol selected user and cohorts<\/em>.<\/li>\n<\/ol>\n<\/li>\n
- To remove a user click the rubbish bin icon at the far right of the screen associated with their name and details.<\/li>\n<\/ol>\n
Add a role to an existing user in a course<\/h2>\n
Note – not all users have the capability\u00a0to add or remove users.<\/em><\/p>\n
- \n
- Log into Moodle and navigate to your course.<\/li>\n
- Select Participants\u00a0<\/em>from the top of your course (just below the course title).<\/li>\n
- This will show you a list of all the users in your course and their roles.<\/li>\n
- Find the User, Click the pencil icon beside their role, select the role you wish to give them from the list.<\/li>\n
- Now importantly, you need to save this – the ‘Save’ button it looks like a floppy disk.<\/li>\n<\/ol>\n
View a list of staff enrolled in a course<\/h2>\n
- \n
- Log into Moodle and navigate to your course.<\/li>\n
- Select Participants\u00a0<\/em>from the top of your course (just below the course title).<\/li>\n
- In the filter box, select\u00a0None, Roles<\/em> and then enter both\u00a0Student<\/em> and\u00a0Guest student.\u00a0<\/em>This will show us only people that are not students (i.e. staff).
\n![\"\"](\"https:\/\/help.otago.ac.nz\/moodle\/files\/2023\/09\/Screen-Shot-2023-09-28-at-4.09.30-PM.png\")
<\/li>\n- Click\u00a0Apply filters.<\/em><\/li>\n
- Below you will now have a list of staff enrolled in your course.<\/li>\n
- If desired you can export this as a spreadsheet:<\/li>\n
- Select all staff with the topmost check box<\/li>\n
- At the bottom in\u00a0With selected users…<\/em> select\u00a0Download table data as > Microsoft Excel.
\n![\"\"](\"https:\/\/help.otago.ac.nz\/moodle\/files\/2023\/09\/Screen-Shot-2023-09-28-at-4.14.48-PM.png\")
<\/em><\/li>\n- Make sure to click\u00a0Clear filters<\/em> when you are finished.<\/li>\n<\/ol>\n
Related Pages<\/h3>\n
- \n
- eLearning Facilitators<\/a><\/li>\n
- User Roles<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"
Summary Getting users in and out of Moodle courses is a useful feature and can be achieved in a couple of ways. Administrators are able to add and remove users from a course as long as they already have Moodle […]<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":12,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-594","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/help.otago.ac.nz\/moodle\/wp-json\/wp\/v2\/pages\/594","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/help.otago.ac.nz\/moodle\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/help.otago.ac.nz\/moodle\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/help.otago.ac.nz\/moodle\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/help.otago.ac.nz\/moodle\/wp-json\/wp\/v2\/comments?post=594"}],"version-history":[{"count":0,"href":"https:\/\/help.otago.ac.nz\/moodle\/wp-json\/wp\/v2\/pages\/594\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/help.otago.ac.nz\/moodle\/wp-json\/wp\/v2\/pages\/12"}],"wp:attachment":[{"href":"https:\/\/help.otago.ac.nz\/moodle\/wp-json\/wp\/v2\/media?parent=594"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
- User Roles<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"
- In the filter box, select\u00a0None, Roles<\/em> and then enter both\u00a0Student<\/em> and\u00a0Guest student.\u00a0<\/em>This will show us only people that are not students (i.e. staff).
- To remove a user click the rubbish bin icon at the far right of the screen associated with their name and details.<\/li>\n<\/ol>\n
- This will show you a list of all the users in your course and their roles (if you can’t see your users make sure\u00a0Enrolled Users\u00a0<\/em>is selected from the drop down menu at the top left of the area).<\/li>\n
- username<\/strong> – this is the user’s University of Otago username.<\/li>\n
- Fill in the spreadsheet with all your users – the yellow fields are the ones you need to worry about. The first line is filled in as an example – you can delete it.\n
- Download the Upload New User\u00a0<\/em>template from above in the\u00a0Resources<\/em> section.<\/li>\n